If an expenditure posts to the incorrect coding block in USAS along with the voucher is processed and posted in CAPPS, create an adjustment or multi-voucher adjustment in CAPPS. Copy the voucher information in the adjustment voucher using the duplicate From Source doc – Voucher worksheet. The copied first voucher/voucher line and distribution should have a destructive quantity. you are able to then add One more voucher line(s)/ distribution line(s) voucher on the adjustment voucher for the same total as the copied unique voucher line(s)/distribution line(s) Along with the detrimental total, netting both voucher line(s)/distribution line(s) to zero.
CAPPS businesses monitoring the subsequent appropriation numbers in CAPPS will need to enter a spending plan entry right into USAS, then produce a price range journal in CAPPS.
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All on the web processing service fees received day by day are posted into USAS as being a lump sum. many F8 and W8 paperwork may be produced every day if many user programs are operational along with the trace figures been given with the Texas.gov/USAS interface are uniquely discovered.
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CAPPS businesses mechanically load and import the F document journal from USAS to GL to report the receipt of payments for permits, licenses, taxes and also other fees. These journals are previously recorded in USAS and have a blank T-code in CAPPS.
If an automatic deposit or expenditure posts to the wrong coding block in USAS, use normal correction action to proper it. For revenues, companies will have to guarantee consistency with comptroller objects, appropriation yrs, funds effect and standard ledger putting up.
The billed back again volume will incorporate the quantity for the permit, license, tax or other demand as well as the on line processing rate (if charged). the web processing price is returned to The shopper, nevertheless the company will not likely get a refund of processing fees on the original transaction.
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The company need to set up a unique method Price account (PCA) to record this action. The PCA ought to infer a method code in the opposite Activity framework (399X) And so the expenditures captured from the PCA are usually not noted for ABEST/USAS reconciliation uses.
If an company has to change the USAS coding info to an current Qualified application, the company should to start with complete a few consecutive productive times of error-totally free processing for all coding strains affiliated with the rate code becoming current.